Call for Presenters

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2018 - 2019 Call for Presenters

Do you have a great idea for a MarCom presentation? Know of a stellar speaker? We want to hear about it! Starting May 15, we're officially accepting submissions for our 2018 - 2019 Call for Presenters.

Submissions are due by July 31, 2018. Submit using this form, or by visiting https://goo.gl/forms/khyxM4VLoCkIhNuk2

Have questions about the submission and review process? Check out our Q&A section below. Still have questions? Reach out to Morgan Mittie, Programming Chair, VP and incoming president, at morganmittie@gmail.com.

Submission Process

When does the call for presentations open for the 2018 – 2019 calendar year?
Call for presentations for the 2018 – 2019 calendar year opens on May 15, 2018.

What is the deadline to complete a submission?
Submissions should be submitted in the above form by July 31, 2018.

What topic should I submit for consideration?
Any and all marketing/communications topics are welcome for our consideration. We ask that you consider current/relevant trends, and our member demographics. Our membership includes representation across many indsutries including higher education, manufacturing, healthcare, energy, and agency. Our membership also varies in experience level with a range from entry level to VP.

What information is required?
Information required for submission is included on the submission form which can be accessed at the link at the top of this page, but generally, we’ll need information about the presenter, the title and a description of the presentation, key learning objectives or anticipated take aways for attendees, any special technology requirements, and a description of who this presentation is suitable for.

How many opportunities are there to present?
Our 2018 – 2019 programming year runs from September 2018 – June 2019. There will be one presentation per month (except for January) during our monthly breakfast meetings. In February, in lieu of a standard presentation, our annual workshop will take place. In June, our presentation is reserved for Spark Award Winners. Tentative dates for presentations include:

  • September 7, 2018
  • October 5, 2018
  • November 9, 2018
  • December 7, 2018
  • February 8, 2019 (annual workshop)
  • March 8, 2019
  • April 5, 2019
  • May 3, 2019
  • June 7, 2019 (not available, Spark Awards winner presentations)

Can I submit more than once?
Yes, absolutely!

Can I submit on behalf of someone else?
Yes, we encourage it! If you know of a great presenter, send their information our way!

What if I don’t have all of the required information to submit?
If you’re missing some information, don’t worry! Complete our submission form to the best of your abilities and we’ll still accept it. If we have any issues or questions, we’ll be sure to reach out.

How can I submit?
We ask that all submissions be submitted through the form available at https://goo.gl/forms/khyxM4VLoCkIhNuk2.

How will I know if my submission was submitted successfully?
You will receive a confirmation email letting you know that your submission has been received. Our goal is to send a confirmation email no more than 24 hours following its submission, but notification times may vary. Please feel free to follow up with Morgan for confirmation!

What if I just have an idea for a presentation or a name of a possible presenter, but not a fully baked idea?
We welcome ideas of all kinds, but if you don’t have a full presentation description to submit, we ask that you submit presentation ideas or names of possible presenters directly to Morgan without a form.

Review Process

What is the review criteria for presentations?
Our board of directors will review submissions with the following criteria in mind:

  • Does this topic address a current trends or challenge in the industry?
  • Can the information presented apply to many types and sizes of organizations, for many experience levels, and across many industries?
  • Is the topic unique?
  • Is the description clear and concise with clearly articulated key takeaways?
  • Is the proposed presenter(s) qualified to speak on this topic?

How is the review process conducted? Who is involved in the decision making?
Our Programming Chair will receive submissions and review them independently before sharing them with our entire board of directors. As a group, the board will discuss the merits of each submission and select which submissions should be pursued.

When will I be notified if I’m a speaker?
We will provide speakers with a minimum of 6 weeks’ notice ahead of their presentation date. In some rare cases, we may reach out with less than 6 weeks’ notice to see if you’re available. In most cases, you’ll be notified months in advance.

Will I be notified if I’m not selected?
We will do our absolute best to inform speakers who are not being selected to present during the 2018 – 2019 programming year by December 31, 2018. Due to the volume of submissions, we cannot guarantee that timeline and do encourage follow up from those submitting to check on the status of your submission.

Preparation Process

Will I receive any compensation for presenting?
No, we do not compensate presenters. MarCom is a nonprofit with nearly 100% of our proceeds going to fund student internships and scholarships. Our goal is to provide talented students with paid work experience, and ultimately, retain those individuals, right here in Spokane.

Will I receive complimentary registration?
Yes, as a presenter you will receive complementary registration (including breakfast).

How is the room set up? What AV equipment will be available for my presentation?
Our meetings are located in the Herak Club Room in the Hemmingson Center on the Gonzaga University Campus. The room accommodates up to 100 attendees, though we typically plan for 60. Round tables are set for 8 with a projector, screen and podium at the front of the room. A breakfast buffet and coffee station are situated at the back of the room, which is also where people enter. AV equipment available includes:

  • (1) podium
  • (1) wireless, handled microphone and stand
  • (1) screen and projector
  • Connection for AV from projector (mac and PC)

What is the format of the event?
All of our breakfast meetings begin at 7 am. From 7 – 7:50 am, members arrive, network and get breakfast. Around 7:50, we go around the room for introductions, make announcements and introduce our presenter. Around 8 am, we pass things off to the presenter. The presenter is expected to speak for 45 – 50 minutes, leaving 10-15 minutes for Q&A. Once Q&A has concluded, the programming chair will make a few final remarks and the event will be finished.

The one exception to this is our annual February workshop. For the workshop, we still have a standard presentation from 8 – 9 am, but following that presentation, we take a quick 15-minute break, and then come back together for 45 – 90 minutes worth of workshop content. The workshop must conclude by 10:45 am.

What’s expected of presenters?
If selected to present, our programming chair will provide additional details around expectations for your presentation and materials needed leading up to the event. Overall, we expect our presenters to be responsive leading up to the event and provide us with any needed materials, arrive by no later than 7:15 am on the morning of their event, and conduct themselves in a professional manner during their presentation.